Office Administrator: Tender Management (gn)
About Us & the Position
ISD FENIQS is an owner-managed IT consulting and managed services company specializing in cybersecurity, cloud & infrastructure, DevOps & software, and the modern workplace. As part of the FENIQS Group, we combine technical expertise with real customer value. More than 160 IT specialists work every day on projects that make a real difference for our clients.
We are looking for a new team member to join our back-office team in the area of tender and proposal management. You’ll work in a well-coordinated team where your organizational skills and attention to detail will directly influence how successfully our proposals are received by clients. As an Office Administrator in Tender Management, you’ll play a central role in the tender and proposal process: You’ll coordinate, review, and document everything needed to ensure our proposals reach clients on time, complete, and compelling.
Your Mission
You will ensure that our bidding process runs smoothly and reliably. From reviewing incoming bids and assisting with cost estimates to submitting complete bid documents, you will be responsible for the administrative aspects of our sales operations. In doing so, you will maintain communication with clients and internal teams.
Your Responsibilities & Tasks
- Analyse incoming tenders and evaluate their requirements and scope
- Assist with pricing, calculations, and the assembly of bid packages
- Manage submission deadlines and ensure all documents are complete before dispatch
- Handle post-submission follow-ups and track bid outcomes
- Record and maintain accurate data across the ERP system
- Act as point of contact for tender-related queries from customers and Sales
- Audit and maintain the library of employee profiles used in bids
- Produce customised profiles matching specific tender requirements
- Completed commercial training or an equivalent qualification
- Professional experience in back office or sales administration, ideally in I
- Confident, day-to-day proficiency in MS Office
- Business-fluent German, written and spoken
- Strong organisational skills and a high level of attention to detail
- Clear and confident communication skills
- Independent, structured, and reliable working style
- Ability to manage multiple deadlines without losing accuracy
- Experience working with CRM or ERP systems
- Background in IT services, managed services, or technology consulting
- Working knowledge of tender and procurement processes
- Good English skills, both written and spoken
- Familiarity with document management or digital workflow tool
- Experience maintaining or creating professional profiles for bids
- Ability to adapt quickly to new tools and digital processes
Competencies
For reasons of readability, gender-specific language forms are not used. All personal designations apply equally to all genders.
Our Benefits
You can look forward to exciting projects, a strong team, and great colleagues. You’ll also enjoy a wide range of benefits, from financial perks to offerings that make your workday more flexible and provide real value in your personal life as well. Below is a selection of our benefits.
Does this role sound like the right fit for you?
Apply now and join our team.
Please apply exclusively via our online form. We kindly ask you to refrain from sending applications by email, as these cannot be processed for data protection reasons.
ISD FENIQS is an Equal Opportunity Employer. All qualified applicants will be considered regardless of gender, age, disability, ethnic origin, religion, or sexual identity.
Application Process
Online Application
Time: Within 3 business days
Your application will be reviewed by our HR & People Operations team, and you will receive a confirmation of receipt. We will assess whether your qualifications match our requirements and will let you know the next steps as soon as possible.
HR Phone or Video Interview
Duration: 30–45 min. | Time: Within 3–5 business days
Get to know ISD FENIQS and tell us a little about yourself. We’ll discuss your background, your career goals, and the specifics of the position. This conversation will help us make sure we’re a good fit before we move forward.
Interview with the Department
Duration: 45–60 min. | Time: Within 1 week
Get in touch with your potential teammates and the hiring manager. We’ll review your technical skills, your approach to problem-solving, and how you might contribute to ongoing projects.
Leadership Interview (only specific roles)
Duration: 45–60 min. | Time: Within 3–5
For a few leadership roles or strategic positions, you’ll meet with our leadership team to discuss our vision, strategic thinking, and long-term growth opportunities.
Contract
Time: Within 3–5 days
We'll show you what we have to offer and go over the contract details. Our HR team will make sure all the paperwork is in order and answer any questions you may have.
Onboarding
Time: your scheduled start date
Start your journey with a comprehensive onboarding process, team introductions, and your first project assignments. This is where your career at ISD FENIQS begins.
Willkommen bei ISD FENIQS